Title of article plus animation of a shape changing
Title of article plus animation of a shape changing

How to quickly change a shape in PowerPoint

We’ve all been there. You’ve just finished the killer diagram, or the big org chart, or the plan on a page. It’s taken a while. Then your boss/client/inner critic decides they want rounded corners for all the boxes. Or chevrons for the plan. “That’ll only take you 2 minutes, right?”

And did you spend ages redrawing, resizing, repositioning and reformatting all new shapes? Well, you never have to do that again. Thanks to a tucked-away command, you can swap shapes in 5 seconds.

It’s this simple:

Select the shape(s)
Shape Format tab
Edit shape > Change shape > choose the new shape. The size, position, format and any text will all stay the same. 

Here’s a demonstration of that:

If you think you’ll need this a lot, then save it to the Quick Access Toolbar or even a custom tab. Be careful, because the icon is the same as Insert Shape.

And if you want some tips on how to create a clear plan-on-a-page, you can download our free template.

Do you want to learn how to improve the quality of your documents so that they reflect the quality of your thinking? Talk to us to discuss how we can help.
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February 7, 2022

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